Startup Guide - Creating Your First Storyboard

• On the left-hand side or bottom navigation (depending on your layout), you will find the Storyboard panel.
• Click the "Edit" toggle or the "+" (Add Item) button to begin building your sequence.

• Storyboard is the tool that you use to build the story or the flow of the webinar. 
• 9 different types of media modules are available to add
• Slides, videos, surveys can be added to a library while the whiteboard auto-saves the content
• You can launch each segment or storyboard blocks (items) by clicking the play button
• These segments can be pre-recorded and played automatically (zero clicks)
• You can add multiple similar segments (for instance multiple slides segments)
• Storyboard ASSIGNS one or more presenters to each segment (reduces admin overhead) and brings them ON-AIR when played - Only one person can be assigned to the sharing segment but you can have multiple screen sharing segments per each presenter
• A timer is added by default - it appears when the segment is launched
• Slides download option, tools and annotations are available with slides module while similar options are available with the video player module.

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Flow offers 9 distinct modules to deliver your message. To add a block (a storyboard item), click Add Item and select from the following:

Upload your PDF or PowerPoint presentation (we do not support animations).

Select a pre-loaded MP4 from your library for high-quality playback.

Pre-set a point in the webinar where you intend to share your desktop.

Multiple-presenter Roundtable option for video chatting/conferencing - Can be used as a live Q&A or an A.M.A. segment.

The order of blocks in your Storyboard is the order in which they will appear during your event.

• Drag & Drop: You can easily reorder blocks by clicking and dragging them into the desired sequence.
  Once you start the event, you have to enable editing to rearrange the storyboard (see below)

• Labeling: Give each block a clear name (e.g., "Intro Video," "Product Demo," "Closing Poll") so you and your co-presenters can navigate quickly during the live session.

• BIOs
• Slides
• Screen Sharing
• Video Player
• Webcam (Roundtable)
• Survey
• Q&A

• 💡 Tip 1: The "Lobby" Buffer – Always start your Storyboard with "Lobby" content (like a static slide with music or a short loop video). This gives attendees something to see while they wait for the official start. You can also use the Lobby Options
• 💡 Tip 2: Check Your File Sizes – Ensure your slides are under 50MB and videos are in MP4 format (less than 200 MB is always better while you can add up to 1 GB per video) for the best performance.
• 💡 Tip 3: Multiple Webcams – If you have a panel discussion, create a "Webcam" Storyboard block. Flow supports up to 4 simultaneous webcams by default.
  
• 💡 Tip 4: Interaction/Engagement is Key – Place a Survey or Poll every 10–15 minutes in your Storyboard to keep the "Engagement Manager" metrics high.

WE HIGHLY RECOMMEND YOU TO DO A DRYRUN BEFORE THE ACTUAL EVENT!

• By default, before you click the Start Event button, the event is in Prep (Preparation) Mode. During this mode, attendees cannot see/hear hosts/presenters and media content. 
• Before going live, use the Prep Mode to click through your Storyboard. Ensure that all media loads correctly and that the transition between a video and a live webcam is smooth

• Testing Microphone/Webcam/Storyboard: While in Prep Mode, you can have other Presenters join you to test out their microphone and webcam performance by using the links provided to them after you created the Webinar Event

• Storyboard: Test the Storyboard and AutoFlows (pre-recordings). Make sure presenters are assigned properly to the storyboard blocks. When each block is launched, the assigned parties go on-air

• Remote Control: View and control other Presenters’ webcams and microphones by clicking the AV Controls tool in the left, below the Storyboard (or on the toolbar at the bottom with the new interface)

• Ending the Dry Run: You can end Prep Mode by clicking the End Prep Mode button at the bottom of the Storyboard Content Block list. This does not end the actual event.

• Setting Up the Lobby
• Managing Participants
• Moderating Chat and Q&A
• Sharing Resources
• And more...

Need more help?
Contact our support team or explore the Flow Media Requirements guide.